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New Blog Posts are at www.myTAnews.com

Posted 4/27/11 By Dan Baldwin, Editor  951-251-5155 email

Looking for the more recent Blog posts?

They're at www.myTAnews.com. Please visit and book mark the new blog site.

If You Quote Voice & Data Services, You Need to Be on this Thursday Webinar

By Dan Baldwin, TA Executive Director, 951-251-5155 email 

If you're not using Carrier Quote Shop to get voice & data pricing for your customer quotes you're probably not quoting the best prices available on the market. 

See the information below from the Carrier Quote Shop group for more information and put the Thursday webinar training on your calendar this week.

=========================

Email Notice from Carrier Quote Shop:

As we kick off the new year we'd like to give you some quick updates on your free real-time multi-carrier
quoting solution!

- NITEL will be available for quoting on Monday, Jan 24, 2011
- MEGAPATH's new 2MB and 3MB Ethernet over Copper is now quoting
- ACC BUSINESS will be live in the next month
- WINDSTREAM LEC footprint has been added to the system
- TELNES has updated their rates (very competitive)
- XO's new rate plans and promos have been added

Also, we are hosting our first CarrierQuoteShop.com live Webinar to give you some education on using
CQS to its maximum potential.

Date:  Thursday -January 27, 2011 - 4:00 PM Mountain Time
 (404) 920-6745 PIN: 393438
Web Bridge:  www.CarrierQuoteShop.com/webinar

Again, thanks for being a valued user and for making CarrierQuoteShop.com THE place to go for all of
your real-time quoting needs!

Warm regards,

Carrier Quote Shop Support
[email protected]
www.CarrierQuoteShop.com
(877) 346-3232

===========================

TEM Case Study: Can You Improve this RFP for a Multi-Location Customer?

By Dan Baldwin, TA Executive Director, 951-251-5155 email 

As many of you know, in addition to running TA I'm also an active agent. Late last year a business person I know personally and through LinkedIn contacted me to see if I could help him consolidate 200 phone bills he was receiving at his 38 locations. He'd recently gotten the job of the Director of IT. I told him I certainly could because TA has at least 6 vendor members that specialize in multi-location/POTs consolidation that would likely be interested in earning his business. After going through several boxes of phone bills I determined he was spending over $40,000 per month on the services he wanted to consolidate.

I interviewed my friend a couple of times to determine his most important needs which were:

1. Get just one phone bill . Their monthly phone bill spend was pretty stable but having to handle 200 phone bills a month by an accounting staff not trained to screen phone bills seemed like an improper use of his resources. 

2. Have the bills properly reviewed.  He inherited the phone and data design when he got the job. To simply authorize payment month after month for telco/data designs he was not involved in creating was easy but maybe not totally proper. 

3. Save money. Interestingly enough, saving money for savings sake was not at the top of his agenda. He understood he needed to pay for the services of outside contractors that would invest resources to help him outsource a labor-intensive job. He did not want savings guaranteed, he kind of assumed that if the bills were being properly reviewed and streamlines then savings would naturally and appropriately follow.

So while I've not been involved in a whole lot of multi-location consolidation deals I had a pretty decent idea of how I'd go about getting bids for him. I'd put together a "mini-RFP" (request for proposal) and send it out to all the vendors I thought were experts in the multi-location space. Sending out RFPs though is a tricky business because as most telecom salespeople know, if you're not involved in writing the RFP, your chances of winning it are pretty low.

So how do I get six or more TA vendors to bid on an RFP? Offer them a shot at editing the final RFP. Following is the "totally neutral" RFP I created based on interviewing the client a couple times. (I honestly couldn't "spin it" if I wanted to because I've not been involved in closing alot of these deals.)

Invitation to Submit Proposal

Overview

Client is seeking to consolidate the 200+ phone bills it receives for its 38 locations and invites you to submit a proposal for "POTs consolidation" and ongoing management. To help us select a vendor to contract with, client is woking with Dan Baldwin an independent telecom broker through ATEL Communications and the Executive Director of Telecom Association.  Below is information about  our current situation and what we're looking for. 

What We Have

Client currently pays just over $40,000 per month for their "POTs phone services" above and beyond what what their primary CLEC telecom provides. Client is reasonably happy with current CLEC (an integrated T-1 to each of the 38 locations) so that is not currently "on the table".  Each location has its own phone system that was inherited or installed. Each location has a management engineer that is available to help understand what voice and data design is in each location and why.

What We Want

1. Invoice payment.  Attached you will find a consolidated spreadsheet of our 38 locations noted with the various phone bills received by each location. We estimate that we pay over 200 phone invoices a month. The current invoice payment approval process is not standardized. We desire to have a single entity receive, document and pay all invoices or prepare and present us with a single invoice for payment. We would like to have an online customer portal so that we can review what has been received and paid. 

2. Invoice review.  We would like to know that each invoice is "scrubbed" for irregularities such as "cramming", unauthorized orders and/or services no longer needed. We want to feel confident that we are only authorizing payment for services we need, have properly ordered and are still actively using. We need the service find, claim & track refunds.  

3. Centralized Help & MACD desk.  We need a single location to field help requests and to log, follow-up and resolve trouble tickets for all services under management. We'd also like a centralized point of management for all move, add, change and disconnect orders. This centralized desk will work with client management to establish standard procedures for service procurement. On average, MACD orders amount to a couple dozen a year in total.

4. Centralized wire inventory, management & dispatch.  We need to inventory and label all the voice and data wiring in all our locations. We need to order changes to our wire inventory and cabling plan through a central point of management. Most sites are very simple while others are not.

5. Regular design review. We need to review our current and installed voice and data designs against other design solutions that are available or coming onto the market to ensure that we are in and migrating to the most efficient and effective voice and data solutions.

Decision Making Process

Dan Baldwin will organize the proposals, field questions and provide requested information to the various vendors wanting to bid on our business. From the vendors that appear to be the most serious candidates we will request contracts. We will receive Dan Baldwin's guidance and then make a decision. We prefer to not sign an agreement longer than 2-years and will not sign an agreement requiring a personal guarantee.  Our preference is to pay a monthly fee for services rendered as opposed to "shared savings". We have no specific preference about being with a bill management service or a CLEC. We want the management company to handle "all the bills", not just some or most of the bills. 

What We Want from Prospective Vendors

Please share which of the five services above you'd like to provide, how you do it, and what your charge is for these services. Please schedule demonstration of any web-portal solutions with Dan Baldwin. Please also provide reference information for other customers that have similar needs to ours. We will look at the submitted information and then tighten up our final selection process. Once our final selection criteria is decided we will request agreements to review.

 

This mini or "Starter RFP" is being provided to TA's vendors that specialize in multi-location consolidation with the invitation to help upgrade its neutrality or even "spin it" in their direction. Part of knowing how to write a good RFP is knowing how to spot "spin" or how to add it.

The TA vendors invited to participate in this case study due to their known expertise in multi-location & POTs consolidation are  BullsEye, EnTelegent, Ernest, Granite, MicroCorp, TeleSource & WCS.

If you're a TA member or vendor with expertise in multi-location and POTs consolidation, and you've got a good upgrade or "recommended spin" to this RFP above, please share it with a comment below and we'll be sure and give you 15 minutes of fame. 

TA Converts 2010 Members Choice Awards Blog to "Best Phone Vendors" Blog Doubling as TA's Vendor Directory

By Dan Baldwin, TA Executive Director, 951-251-5155 email 

Hooray for TA! Isn't it fun when you finally achieve a long sought after goal? The goal TA has recently achieved is to merge our annual Members Choice voting results and content into our TA Vendor Directory. Well we've sort of achieved it (though we've still a lot of work to do) but you can see it now at www.BestPhoneVendors.com. 

When TA first started selling vendor memberships in 1996 our humble vendor directory was printed in our quarterly newsletter with the vendor names on a vertical axis and the category names on a horizontal axis. Not exactly ground breaking stuff in the age of the Internet.

What we've always know is that TA's members want more than just an alphabetically sorted vendor directory, they want a vendor directory that sorts vendors in specific categories by "who's doing the best job and why". TA's taken the first step to delivering that "who's best & why" by taking the voting results of our 2010 Members Awards ballots and publishing it at www.BestPhoneVendors.com. 

Click here to check it out, it's really pretty cool!

We've still got about half the voting comments to import yet and some of the categories have yet to reflect the final voting results but we expect everything to be up to date within a week or so.

Use this "12-Step BDR Test" for Businesses to Generate End-User Leads

By Dan Baldwin, TA Executive Director, 951-251-5155 email 

To help TA vendor Bandwave Systems generate agent/end-user leads for their new backup & data recovery solution, I created a "12-Step BDR Test" that agent members of TA's "done-for-you" marketing co-op can use to generate BDR leads for themselves.

"BDR" stands for "backup and data (or disaster) recovery". For enterprise customers, BDR solutions include systems and services that are put into place in advance of some sort or disaster like Hurricane Katrina or a fire that burns down a building. A good BDR solution keeps their business operations going smooth from an alternate location. For SMB customers, BDR generally refers to the systems that are backing up critical data to enable the recovery of that data in the event that a data server gets put out of action.

Click here to see a the"12-Step BDR Test" content piece TA has created to help our DFY marketing co-op members use on their blogs, websites, email newsletters and auto-responders. This is an example of the "done-for-you marketing" that TA will be generate for our co-op members throughout 2011 and beyond.

To learn more about joining TA's "done-for-you" marketing co-op for agents please visit www.DFYMcoop.com. 

 

Telecom VAR Bandwave Adds IT Service for Agents to Sell with "Cloud BDR"

Posted 11/2/10 By Dan Baldwin, TA Executive Director, 951-251-5155 email

Bandwave Systems, a Philadelphia bandwidth services VAR best known for aggregating multi-carrier broadband connections for multi-location businesses that want to create their own "blended access VPN", has added a backup & data recovery ("BDR") solution to help their agents' clients protect their critical business data by backing it up to "the cloud".

Telecom agents who distribute Bandwave Systems' services can now pick up the BDR business that is often lost to IT consultants. "Asking a customer or prospect how comfortable they are with their existing remote data backup and disaster recovery contingency plan is a great conversation starter," states Tom Azelby, Bandwave's managing partner. "A great follow-up question is, 'When's the last time you tested it?'"

Bandwave offers their agent's customers a complete BDR solution that includes setup, monitoring and testing. All Bandwave agents need to do is find customers that are interested in discussing BDR solutions and Bandwave will do the rest. "The BDR solution comes pretty close to selling itself," Azelby continued. "Business customers know weather their current backup solution is bullet-proof. Usually it's not and they're get enough tension for the business owner about it that they're usually receptive to recommendations from someone like their trusted telecom agent who's offering an easy BDR upgrade."

To assist our agents in getting the BDR conversation started with their business customers and prospects Bandwave provides "done-for-you" marketing pieces that agents can use in email newsletters, blog posts and other Internet or print marketing.

Telecom Association has created a BDR post for their customer blog, email newsletter or website that any TA member can licence with permission and then use for their own marketing purposes with very little editing. Click here or the image to view the BDR content for customers.

 

Podcast Explaining the BDR Service

Click the audio player below to listen to TA's podcast with Adil Zaidi, Bandwave's BDR product manager discuss their solution and how it compares to other marketplace options.

Click here to download the MP3.

 

 

Below is a transcript of the interview.

 

Dan Baldwin:  Hello, this is Dan Baldwin.  Today we are talking to Adil Zaidi, the Operations Manager for Bandwave Systems.  Adil, thanks for talking to us today.

Adil Zaidi:   Thanks for having me, Dan.

DB:   We understand that Bandwave Systems has a brand new backup disaster recovery solution that many telecom agents may not be familiar with selling.

Question Number 1. Can you tell us, what do we need to know about backup data recovery solutions, on-line solutions, and why is that Bandwave is rolling this out now?

AZ:   Sure.  Well, we’ve noticed a lot of growing interest in our off-site date backup, so we included it into our product offering.  We manage our customer's Internet connections, so offering an off-site data backup was a natural fit for us.

DB:   So it follows that any telecom agent that is selling larger pipes to business customers should ask, "What are you doing with these pipes?"  And, "Are you using them to back up your data currently?"

AZ:   Exactly.  It’s a great fit for our current customers, or potential customers, who are looking to secure their data off-site.  We have the bandwidth for that, so bringing in the off-site data backup was something that agents really like.

1:15   DB:  Question Number 2.  What do we need to know about pricing?  Is it standard pricing, or all specialized pricing depending on whatever the customer needs?

AZ:  We like to custom quote our agents and customers.  The reason for that is, we want people to feel comfortable with the product we are offering. 

We don’t want to turn anyone away.  We like to really customize everything here at Bandwave Systems.

DB:  Question Number 3.  Who’s buying this, and why?   What are we going to be looking for as a telecom solution provider in our customer base?

AZ:  We are actually focusing on small to mid-size businesses to offer this product.  It’s for people who are looking to roll out of on-line BDR (Backup and Disaster/Data Recovery) that they found either difficult to use, or didn’t have the support they needed. 

The other type of business would be someone looking for off-site backup for the first time.  We can really hold their hand through the process and get the ball rolling, and deliver exactly what they need.

2:22   DB:  Question Number 4.  What sort of customer are we looking for? 

Do we measure by the number of PCs?   The number of servers?  Do they need to have a network?  How much they’re backing up on-line?  What are the numbers that we’re looking for?  Or does that even matter?

AZ:  In fact, that doesn’t matter to us.  What we want to do is, we want to offer as many computers, as many servers as the customer needs.  They will have a username and password for their account. 

They can back up as many computers or servers as they need.  We don’t charge extra for that. 

We charge for the space that they are using on our servers per gig.  That’s how we custom quote the price here.

DB:  Question Number 5.  How do you actually distinguish yourselves in this market?  What are the points that the customer is going to compare this solution to other solutions?

3:20   AZ:  In addition to price, there are 3 ways a solution is compared.  First, what the software looks like on their screen. 

Basically, when they load the software they interface.  How easy it is to navigate through, add files that they need, or remove, pull software, or files that they save to our servers.  That’s one of the main points

The second point would be their data.  Is it being backed up in the or their location?  We have redundant servers for all the customer’s data. 

And the third is customer service.  I think that’s the most important point here.   When someone calls in and they have an issue, they are getting a live person on the phone to help them solve their problems.

DB:  And my understanding is, not only will you help them solve problems after the fact if they have problems, but you’ll actually help them set this up.

AZ:  That is exactly correct.  We want to make sure that the initial upload is done correctly, and all of their files are backed up.

4:28  DB:  Does this solution lend itself to a web demo on what it would look like when they are setting this up, and managing it on a daily or weekly basis?

AZ:  We are able to do that as well.  We can give them a tutorial, show them how it works, how to save files, how to back files up.  It’s all done here.

DB:   Question Number 6.  When the telecom agent asks their client or prospects about backup disaster recovery, are there major players out there that the customer may ask them about, “Well, how do you compare to this or that?” the telecom agent needs to know about?

AZ:  Yes, a company out there would be Mozy that we can compare ourselves to.  Mozy does provide a similar service than what we have. 

5:21   But, again, what we really drive down on is that support that we offer.  Larger companies like Mozy are distant from their customers.  They don’t provide that initial support, and the continued support as well.

DB:  They also have a different way of pricing where in addition per gig price, they charge per PC or per server, which will end up adding onto the price after the customer signs up.

AZ:  That’s correct.   We have one price for the data, and that’s it.

DB:  This is Dan Baldwin.  We’ve been talking to Adil Zaidi, the Operations Manager for Bandwave Systems.  Adil, did we forget to talk about anything?

6:05   AZ:  We covered everything.  If there are any additional questions, we can be reached here at Bandwave Systems either on our new website, www.bandwavesystems.com, or through e-mail at agents@bandwavesystems. com.

DB:  Okay.  Great.  Adil, thanks for talking to us today.

AZ:  Thanks Dan.

 

 

Use Recorded Audio Podcasts to Make Regular Internet Content Creation Easy

By Dan Baldwin, TA Executive Director, 951-251-5155 email 

Many entrepreneurs suffer from a lack of regular fresh content on their websites, email newsletters and blogs. TA uses recorded audio podcasts as an easy way to generate content. It's as easy as interviewing people on the phone and then publishing the interview. Following is how TA does it.

 

1. Come Up With A Sexy "Countdown" Headline to Attract Attention

Think David Letterman's "Top 10" Lists. If you have list like this suggested in your headline the prospective reader/listener will expect you have a thesis of some sort and a semi-organized content payoff (and they can scan your list to find what they're really interested in.) A smaple headline would be, "Top 5 Questions to Ask Before Buying Hosted VoIP (and what the answers mean)".

 

2. Write the Countdown Questions, Answers or Topics

This part is really just a quick one or two sentence each brainstorm list. Pretend you're about to go into a meeting with the world's smartest but most distractable salesperson and you want to keep them on point. What are the top items you want to make sure they address and in what order do you want them addressed?

 

3. Find a Smart or Chatty Person to Do the Podcast With

This part is pretty easy since we're all surrounded by know-it-alls especially in the business world. Send him or here the headline & outline the day before & say, "I'm going to call you tomorrow and we're going to record a podcast to publish on our website, email newsletter or blog". Good interview subjects are business owners, product managers or salespeople. The best interview subjects are people who do a canned sales pitch that have lots of customer anecdotes they can belt out.

 

4. Get on the Phone and Record the Phone Call to Your Computer

Make sure you're both using your phone's CORDED handset or a CORDED headset. (Don't use wireless headsets, wireless handsets or speaker phones). The phone handset is the world's best cheap microphone. If you don't already have the ability to record your phone calls to a WAV or MP3 file you can use what I use is the Plantronics MX10 headset amplifier and Audacity software. Other people I know use CallBurner and Skype to capture recordings, The Levelator® to smooth out their recordings and dBpoweramp to compress audio recordings to MP3.

 

5. Transcribe Your MP3 File

Do this primarily for the search engines and for your readers that like to scan articles. Very few people have the patience to listen to an MP3 that's longer than a minute unless there's a clear index or a transcript. You can find fairly cost effective transcription service providers on the web at Elance.

 

6. Publish a Playable & Downloadable MP3 on Your Blog or Webpage

I use PodSnack to create a nice player. (Note that audio and video "players" are great for a web or blog page but not for email blasts as the "Flash" player won't work or be seen in the email recipient's email inbox. For the player to be seen take a JPG "snapshot" of the player on the web or blog page (we use SnagIt) and then use the picture of the player in the email blast but make sure you hyperlink the picture of the player to the web or blog page with the actual player on it.)

That's it!

Feel free to email me questions at [email protected] if you need help.

 

5th Annual "Members Choice" Awards Winners Announced

Click the following link at www.TelecomAwards.com to view the winners.

http://www.telecomawards.com/2010/12/and-the-members-choice-winners-are.html

20 "Happiness Questions" for Buying BYOB Hosted VoIP, Get a Free Agent Listing

Posted 11/23/10 By Dan Baldwin, TA Executive Director, 951-251-5155 email

Will your business customers and prospects be happy with BYOB ("bing your own broadband") hosted VoIP? Passing voice calls over the public Internet is great when it works and miserable when it doesn't.

To help multi-location business customers decide if BYOB hosted VoIP is worth the risk for their businesses (many business customers are VERY happy with it) Telecom Association hosted a BYOB hosted VoIP "Solution Shootout" earlier this month between our four vendor members that support hosted VoIP solutions over the public internet.

Click here to view the 25-minute video presentations from TA's four BYOB hosted VoIP vendors. 

Click here to view the 20 BYOB VoIP "Happiness Questions" (and answers) that business customers need to ask themselves and their vendors prior to moving forward with a BYOB hosted VoIP agreement.

 

Get a Complimentary Hosted VoIP Agent Listing for 30-Days

Are you a telecom agent or channel partner with experience helping business customers choose between competing hosted VoIP vendors?

If so you can get a complimentary 30-day hosted VoIP agent listing on TA's BYOB hosted VoIP buyer's guide by watching the four 25-minute videos listed above and then completing the TA member BYOB hosted VoIP survey.

Once you watch the four videos and complete the survey send your contact information to [email protected] to get your complimentary 30-day hosted VoIP agent listing.